InvoicingTilerCISVATUK TradesTemplate

Tiler invoice template UK (2026): floors, walls, CIS and VAT

By InvoiceAdept1 September 2026Updated 1 September 202627 min read

A tiler invoice in the UK is not one document. A kitchen splashback for a homeowner, a wet-room floor and walls for a bathroom package, a large-format porcelain hallway for a main contractor, and floor tiling in a two-year empty house all use the same trade — and they are not the same bill.

Get the customer type wrong and the rest follows. CIS does not sit on a private householder. Reverse charge does not sit on a customer who is not VAT-registered. "Tiling works as discussed" is how a dispute starts. Tiles, adhesive, grout and labour in one line is how a contractor deducts 20% of the porcelain. Zero-rating a lived-in hallway because new-build plots can be 0% is how you invent a VAT rate HMRC did not write.

This is the 2026 tiler template: copy-paste fields, labour versus tiles, floors versus walls versus wet rooms versus splashbacks versus large-format, CIS when a contractor pays you for tiling as a finishing operation, VAT under VAT Notice 708, the tax point on a deposit, late-payment wording, and how retention shows up on a site bill. InvoiceAdept does not file CIS300, VAT returns or MTD updates to HMRC.

Rules from GOV.UK. Figures are worked examples, not a price list. General information only, not tax, legal or Building Regulations advice. InvoiceAdept is from Tech Me Today Ltd, Companies House 15917255, ICO ZB944663. Free: five invoices a month. Pro £7.99. Pro+ £12.99 (CIS). WhatsApp send on Pro. No platform fee on Stripe.

Sister pages: bathroom fitter, plumber. Walkthrough: how to invoice a UK client as a tradesperson. Deposits: deposit invoice template UK. CIS: invoicing subcontractors CIS UK. Reverse charge: domestic reverse charge invoice UK.

In short

Decide who you are billing. Homeowner: normal invoice, VAT only if registered, at the rate that actually applies to this job. Floor or wall tiling in a lived-in house for a private client is usually standard-rated 20% if you are VAT-registered. Tiling in the course of constructing a new qualifying dwelling can be 0%. An empty-home renovation (empty two years) or a qualifying residential conversion can be 5%. Check the notice. Do not guess.

Contractor: labour/materials split, UTR, CIS at 0%, 20% or 30% on labour when the work is a construction operation. Tiling is a finishing operation in HMRC's CIS manuals (CISR14240). Both VAT-registered and reverse charge applies: show the VAT, do not add it to what they pay. Never reverse-charge a private householder. Never reverse-charge 0-rated work.

Name the address, the room or elevation, the surface (floor / wall / wet room / splashback), the tile type and approximate m², and the stage. Invoice the deposit when you take it — especially before you order large-format porcelain or specialist trim. Call-out and snagging time are labour. Merchant tickets are materials. Free-issue tiles from the main contractor are not yours. Retention is not a deposit.

First invoice: invoice generator. Free is five a month — deposit plus prep stage plus fix stage plus final can burn the cap on one hallway-and-bathroom package.

Three jobs, three invoices

Most "tiler invoice template UK" pages treat every customer as a name and a total. On site they are not.

Homeowner floor / wall / splashback

Wet room or bathroom tiling package

Contractor new-build or site package

Typical job

Kitchen splashback, hallway floor, utility walls, fireplace surround, patio step nosings

Tanked wet-room floor and walls, bathroom floor and full-height walls, large-format porcelain

Plot tiling packages, first-fix / second-fix floors and wet areas for a main contractor

CIS on this invoice

No. An ordinary householder is not a CIS contractor. GOV.UK CIS.

Same as any other private resident: no CIS because they are not a contractor. The VAT rate is a different question.

Often yes. CISR14240 lists tiling as a finishing operation that forms an integral part of, or renders complete, construction.

VAT if you are registered

Charge the right rate. They cannot reclaim it. Ordinary tiling of an existing lived-in dwelling is usually standard-rated 20%. Empty two years, or a qualifying conversion, can be 5%. New qualifying dwelling in the course of construction can be 0%.

Same Notice 708 tests. A wet-room tile package for an able-bodied client in a lived-in house is still usually 20%. Do not copy 0% because the floor is level-access.

Often domestic reverse charge on standard- or reduced-rated CIS construction. 0-rated work is not reverse charge. New qualifying dwellings can be zero-rated under VAT Notice 708.

How they want the bill

WhatsApp, same thread as the quote and the photo of the cracked grout

Email or WhatsApp, with the room and stage named

Email to accounts, purchase order, site and plot ref

How they pay

Card, Apple Pay, or a same-day transfer. Deposit before a large tile order is common.

Same; stages for prep, fix and grout/seal are common on bigger packages

BACS on their payment run, often 14–30 days, sometimes with retention

What bounces it

"Tiling works", no room, no m², no surface type, extras buried in the lump, VAT at 0% on a standard refurb

One lump mixing free-issue tiles with labour; wet-room tanking buried inside "tiling" with no stage

Missing UTR, labour mixed with tiles, no PO, VAT when reverse charge applies, reverse charge on a 0% new-build floor

A contractor working for a homeowner is still a contractor. No reverse charge on a private customer — that does not make the contractor an end user for the tiler who bills them. See HMRC's reverse charge supplier page. Homeowners only: skip CIS and reverse charge, still read stages, the tax point, and Notice 708.

What must be on a UK tiler invoice

GOV.UK is narrower than most blogs. You must give an invoice by law when both you and the customer are VAT-registered. If you are not, keep numbered records of what you charged — that is also how you get paid. What the invoice must include:

  • a unique identification number

  • your name (or company name), address and contact information

  • the customer's name and address

  • a clear description of what you are charging for

  • the date the goods or service were provided (supply date)

  • the date of the invoice

  • the amount being charged

  • VAT amount if applicable

  • the total amount owed

Sole trader with a trading name: show your own name and a serviceable address. Limited company: registered name, company number, registered office.

VAT-registered: VAT number, rate, net, VAT in sterling. Threshold £90,000 — register for VAT if you have gone over, or will. The old £85,000 figure is stale. For a tiler, "clear description" is what gets you paid.

Weak versus usable descriptions

Weak

Usable

Tiling works

Supply and fix ceramic wall tile kitchen splashback, approx. 4.5 m², adhesive, grout and trim, 14 Oak Lane, 26 August 2026

Floor tiles

Supply and fix porcelain floor tile hallway and WC, approx. 12 m², levelling compound, adhesive, grout, 14 Oak Lane, 25–26 August 2026. Lived-in dwelling, standard-rated unless a listed relief applies

Wet room

Fix porcelain to wet-room floor and two walls over tanking by others, approx. 18 m², linear-drain detail, 14 Oak Lane bathroom, 27–28 August 2026

Large format

Supply and fix 900×450 mm porcelain, hallway and lounge, approx. 28 m², levelling clips, adhesive, grout, 14 Oak Lane, week ending 28 August 2026. Variation V01 from quote: upgrade from 600×600

Labour

Labour this job: substrate prep 0.5 day, fix walls 1.5 days, fix floor 1 day, grout and silicone 0.5 day, 14 Oak Lane, week ending 28 August 2026

Materials

Materials this job: porcelain tile, adhesive, grout, trim, levelling compound, silicone (merchant tickets on file) £1,240

Site week

Plots 8–11, week ending 28 August 2026: bathroom floors and wet walls, first-fix tiling package as PO-4412

A layout drawing or tile schedule can sit as an attachment. InvoiceAdept does not issue Building Control, competent-person or warranty certificates. Do not print a scheme you are not on.

Checklist you can tick in the van

Field

Homeowner, not VAT-registered

Homeowner, VAT-registered

Contractor, CIS + maybe reverse charge

Your legal name and address

Yes

Yes

Yes

Their name and address

Yes

Yes

Yes, plus site / plot / PO

Unique invoice number and date

Yes

Yes

Yes

Due date and payment terms

Yes. 7 days is common on domestic.

Yes

Yes. 7, 14 or contract terms.

Description, qty, rate, line totals

Yes. Name the address, surface, m² and stage.

Yes

Yes. Dates on site help.

Labour and materials split

Useful

Useful

Required for CIS.

VAT number, rate, VAT amount

No

Yes

Yes, even when reverse charge applies

Reverse charge wording

No

No

When it applies — not on 0-rated work.

UTR and CIS 0 / 20 / 30 lines

No

No

Yes, when CIS actually applies.

How to pay

Sort code or card link

Same

Sort code. Card is rare on contractor jobs.

Retention withheld + release date

If you agreed it

Same

Common on larger packages

Copy-paste tiler invoice fields

Delete the lines that do not apply. Do not leave "N/A" hanging on a domestic bill.

Invoice number / date / supply date / due date
Your legal name, address (company number + registered office if limited)
VAT number only if registered · UTR only if this invoice is under CIS
Customer legal name and address · site / plot / PO
Description a stranger can identify · room/elevation · surface (floor/wall/wet room/splashback) · tile type · approx. m² · stage · variation refs (V01…)
Labour (prep, fix, grout/silicone, snagging, hours/days, rate)
Materials this job only (tiles, adhesive, grout, trim, levelling you paid — merchant tickets) · hire ticket if passed through
Net · VAT rate actually used (20% / 5% empty-home or conversion / 0% new dwelling) or reverse-charge wording · CIS deduction if contractor · amount payable now
Bank details or card link · retention withheld + release date
Guarantee / manufacturer warranty — attached, not this PDF

Labour versus materials: tiles, adhesive, grout and trim

On a homeowner invoice the split is courtesy. On a contractor invoice it is the CIS calculation.

HMRC's contractor rules: start with the gross, take off VAT, consumable stores, fuel (not travelling), plant hired for that job, manufacturing or prefabricating materials, and materials you paid for directly. No receipts? They estimate. What is left is the CIS base at 20%, 30% or 0%. Same list from the subbie side: what does not count as CIS pay.

Materials = tiles, adhesive, grout, trim, levelling compound, silicone and primers you paid for this job (merchant tickets on file). Mark-up stays in the labour base. Free-issue tiles from the main contractor are not yours, and neither is a pallet the customer bought from a merchant and asked you to fix. Call-out and snagging time are labour, not a materials line and not a way to shrink CIS.

Two habits that cost money: one lump "tiling £3,600" (20% of the porcelain as well), and stuffing mark-up into materials so CIS looks smaller.

Line type

What belongs there

What does not

Labour

Substrate prep, priming, fixing walls, fixing floors, cutting, levelling-clip work, grouting, silicone, snagging, call-out

A mark-up you wish was tiles

Materials

What you paid this job: tiles, adhesive, grout, trim, levelling compound, silicone — merchant tickets on file

Free-issue tiles; a customer's own pallet; van stock you did not buy for this address

Hire

Third-party wet saw, tile laser, dumpster or tower for this address — ticket on file

A notional hire on cutters and trowels you own

Variation

Agreed extra: large-format upgrade, feature wall, extra splashback run, niche tiling

A silent bump inside "additional tiling works"

Van stock used on the job can sit in materials if you can show what it cost. Guessing a round figure is how a contractor estimates against you. Allowable expenses (tools, van, training, CSCS) are a Self Assessment question, not an invoice line.

Floor, wall, wet room, splashback and large-format: name the work

Name the surface so the bill matches the quote. A kitchen splashback is not a wet-room package. Large-format porcelain is not "ceramic tiling" with a different box.

Floor tiling — name the rooms, approximate m², substrate prep (levelling compound, plywood overlay if you supplied it), tile type and size. Say whether underfloor heating was already in (tiling over someone else's heat mat is still usually your tiling labour — do not invent a heat-pump VAT story on the invoice).

Wall tiling — name the room, height (splashback, half-height, full-height), approximate m², and whether niches or window reveals are included.

Wet-room / bathroom tiling — name tanking responsibility (by you, or by others), linear-drain detail if relevant, floor and wall areas separately if the rates differ, and silicone as its own labour line when it matters for stages. Sister page for the wider bathroom package: bathroom fitter invoice template UK.

Splashback — kitchen or utility, run length or m², trim type, and whether electrical sockets were already cut or you cut around them. Do not bury a second splashback run inside an inflated "kitchen tiling" lump.

Large-format — state the format (for example 900×450 or 1200×600), whether levelling clips are included, and whether the upgrade from a smaller format is a numbered variation. Large-format often needs more prep — say so.

Work type

What to put on the description

Typical stage trap

Floor

Rooms, m², tile type/size, prep, address, dates

Calling a hallway "bathroom tiling" when only the WC was done

Wall

Room, height, m², niches/reveals

Mixing splashback and full-height bathroom walls in one silent lump

Wet room

Floor + walls, tanking by whom, drain detail

Billing tanking as "tiling materials" when a separate tradesperson tanked

Splashback

Kitchen/utility, run or m², trim

Forgetting the second elevation the WhatsApp photo showed

Large format

Format size, m², clips, prep

Upgrading format without a V01 so the final cannot reconcile to the quote

Deposits, stage payments and retention

A Saturday splashback is one invoice. A hallway-and-bathroom package you have to order is not. Name the stage on every bill. Illustrative labels only — match your quote:

  1. Deposit — before you order the tiles, especially large-format or specialist porcelain. Invoice when you take it. State the percentage. See deposit invoice template UK.

  2. Prep / substrate — levelling, priming, or board prep done. Labour this stage and materials this stage.

  3. Fix — tiles on walls and/or floors. Labour this stage and materials this stage.

  4. Grout / practical completion — grout, silicone, balance less any agreed retention, plus variations they approved in writing.

Stage

How it looks

Deposit

INV-0401, deposit 30% of agreed £4,200 supply-and-fix hallway and bathroom tiling, 14 Oak Lane, payable before porcelain order, £1,260

Stage

Stage 2, substrate prep and wall fix, bathroom and hallway, 25–26 August 2026. Labour this stage £X. Materials this stage £Y.

Final

Practical completion, 28 August 2026. Agreed £4,200 plus V01 large-format upgrade £380, less paid stages £Z, less retention 5% held to [date] = due now

Retention is not a deposit. Deposit = money you take before or during. Retention = money held after completion against snagging. Show full value, retention withheld, and release date, then invoice retention when due. Stage percentages in the quote, not a voice note.

If you are VAT-registered, a deposit you actually receive is usually a tax point for that amount on the day it lands, even if the tiles are still at the merchant. A card payment on completion is usually a tax point that day. InvoiceAdept will date the invoice you raise. It will not decide the tax point and it will not put the figure on your VAT return.

Free (5/month) burns on deposit + stages + final. Pro removes the cap.

Sole trader versus limited company

The invoice has to show the legal person who is charging.

Sole trader. Your own name, plus a trading name if you use one, and an address where documents can be delivered. CIS, if it applies, is in your name and UTR. GOV.UK on sole traders.

Limited company. Registered company name, company number, registered office. A trading style ("Oak Lane Tiling") is not enough on its own. CIS for a company is the company's UTR, not the director's personal one. GOV.UK on limited companies. InvoiceAdept does not file confirmation statements or accounts.

Do not mix them mid-job. If the quote was in the company name, the invoices are in the company name.

CIS when a contractor pays you for tiling

CIS covers most construction work to buildings. You invoice the contractor the gross. They withhold from labour as an advance on your tax and NI.

Tiling sits in HMRC's finishing operations. CISR14240 (Finance Act 2004 s.74(2)(f)) lists operations that form an integral part of, or are for rendering complete, construction. The finishing list includes tiling and kitchen and bathroom fitting. Fixing tiles on a contractor's site, or tiling as part of a bathroom or finishing package, is typically in.

From that manual, in plain terms:

  • In, when a contractor pays you: tiling as finishing work; plot bathroom floors and wet walls; hallway and wet-area packages on new-build or refurb sites; tiling that renders complete a wider construction contract.

  • Private householder: no CIS line. An ordinary occupier commissioning a splashback or hallway floor on their own home is not a CIS contractor. GOV.UK CIS. The income is still taxable. You still raise a numbered invoice.

  • Landlords and agents: do not blindly print CIS. Most individual landlords are not construction contractors. A business can be a "deemed contractor" if its expenditure on construction operations exceeds £3 million in a rolling 12 months. That is not a typical buy-to-let kitchen splashback. A construction company, developer or main contractor paying you for tiling is the usual CIS customer. InvoiceAdept does not decide CIS status.

Subcontractor rates: 20% verified; 30% unverified or wrong name; 0% gross payment status. Use the legal name and UTR you registered with.

Show UTR, labour, materials, rate, deduction, net payable. That printout is not a CIS300. The contractor files. InvoiceAdept does not file CIS300. CIS is on Pro+ £12.99 only. Feature: CIS invoices. More on billing as a subbie: invoicing subcontractors CIS UK.

CIS applies because a contractor pays you for construction operations, not because you own a wet saw. A private kitchen splashback you sold on WhatsApp: no CIS line.

VAT on tiling: Notice 708, conversions and empty homes

If you are not VAT-registered, do not charge VAT. Threshold £90,000, not £85,000 — when to register.

If you are registered, the rate is not "tiling = 0%" and it is not "tiling = 5%". Read VAT Notice 708. InvoiceAdept will not decide the rate.

Notice 708 section 2.1 is the starting point: the construction of a new building and work to an existing building is normally standard-rated. The exceptions are listed. A standard hallway or bathroom tile job on a lived-in house is not, by itself, one of those exceptions.

The common cases, in one table

Job

Typical VAT if you are registered

Where that comes from

What to put on the invoice

Lived-in house, private client, floor / wall / splashback

20% standard-rated

Notice 708 s.2.1 — work to an existing building is normally standard-rated

Show 20%. Do not write 0% because new-build plots exist.

Tiling in the course of constructing a new qualifying dwelling

0% when s.3 conditions are met

Notice 708 s.3 — services in the course of construction of a qualifying building

Show 0%, name the plot, keep the main contractor's position. After the dwelling is complete, later tiling is not "in the course of construction".

Conversion of non-residential building to a dwelling for a relevant housing association

0% for the contractor supplying the HA, when s.6 conditions are met

Notice 708 s.6

Subcontractors are not zero-rated on this one (para 2.1.3). If you bill a main contractor, not the HA, do not copy their 0%.

Other qualifying residential conversion (changed number of dwellings, etc.)

5% when s.7 conditions are met

Notice 708 s.7

Retiling a house that stays one house is not a conversion.

Renovation of a dwelling empty for 2 years

5% when s.8 conditions are met

Notice 708 s.8

Keep proof it was empty (Empty Property Officer letter is enough). Occasional use as a second home in those two years kills the relief.

Building materials you supply and incorporate

Same rate as the work

Notice 708 s.2.2

If the work is 0% or 5%, the building materials you fix go with it. Some items are not "building materials" and stay 20% — check the notice.

If you are unsure, say so on the quote, charge the standard rate until the person who files your return has read the notice, or get advice. Do not invent a 5% "home improvement" rate for Great Britain — that reduced rate is an Isle of Man rule in Notice 708 s.2.1, not a mainland tiling discount.

Reverse charge

Domestic reverse charge when all of these hold: both VAT-registered, payment reported within CIS, supply standard- or reduced-rated, not an employment business supplying staff, and no written end-user notice. Show VAT, do not add it to payable. Use the words reverse charge (for example "Reverse charge: VAT Act 1994 Section 55A applies").

0-rated work is not reverse charge. Reverse charge is for standard- and reduced-rated construction. Qualifying new-build tiling at 0% does not go through RC even if a contractor pays you under CIS.

RC usually sits on the full net supply-and-fix value; CIS ignores materials. Keep lines split. Never reverse-charge a private householder. Walkthrough: domestic reverse charge invoice UK.

The VAT tax point on deposits

If you are VAT-registered, the tax point is when the supply is treated as taking place for VAT. It is not always the day you finish the last silicone line. In outline — check GOV.UK's VAT time-of-supply rules, or the person who files, before you rely on a date:

  • A deposit you actually receive is usually a tax point for that amount on the day it lands, even if the tiles are still at the merchant.

  • A card payment on completion is usually a tax point that day.

  • An invoice you issue can create a tax point for the amount invoiced.

  • The basic tax point for services is often when the work is completed; for goods, when they are delivered or made available.

Notice 708 also has special time-of-supply rules for builders. If you use stage invoices, do not assume the software has applied those regulations for you.

If you take a 30% tiling deposit in August and complete in September, August's VAT period needs that deposit. InvoiceAdept will date the invoice you raise. It will not decide the tax point.

Quoting versus invoicing, and variations

A quote is an offer. An invoice is the bill for what you actually did. Do not paste the quote PDF into InvoiceAdept and call it an invoice. Number them separately. When the job changes, the invoice has to reconcile to the quote plus numbered variations — not to a memory of a WhatsApp voice note.

Confirm extras in writing (chat is fine). Price labour and materials separately. Code them V01, V02. Put each on the next stage as own lines, or raise a variation invoice the same day. Never bury an extra run of large-format porcelain, a feature wall, a second splashback, or a tiled niche inside an inflated tiling lump.

Typical tiling variations that need their own lines:

  • tile upgrade (ceramic to porcelain, small format to large format)

  • extra wall height or an additional elevation

  • niche, window reveal, or step nosing

  • underfloor heating prep you were not quoted to do (the heat source may be a different VAT analysis — do not assume the tiling 20% covers a heat-pump pack)

  • making good beyond the tiled area (skirting, decoration allowance)

If the variation changes a deposit you already took, show original package, extra, new total, already paid.

The general walkthrough is how to invoice a UK client as a tradesperson.

Late payment: B2B versus consumer

Put a due date on every invoice. "Payment due on receipt" is vague. "Due 8 September 2026" is a date. Seven days is common on domestic tiling once the grout is done. Contractor accounts are often 14 or 30 days, or whatever the subcontract says.

Domestic homeowners are consumers. The Late Payment of Commercial Debts rules are a business-to-business regime — GOV.UK on late commercial payments. Statutory interest is B2B, not consumer splashback invoices. Do not print "statutory interest at 8% over base" on a private hallway invoice as if it automatically applies to a householder.

Contractor invoices are different. If both sides are acting in the course of a business, statutory interest can apply when a qualifying debt is late, unless the contract has a different substantial remedy. Interest walkthrough: how to calculate late payment interest UK.

A reminder is not a new invoice. Do not raise a second live number for the same rooms because they have not paid. InvoiceAdept Pro can send reminders. That is a chase, not a filing to HMRC.

Sample line items: floor, wall, wet room, splashback, labour-only

Worked figures below are illustrative round numbers, not a price list. Your quote will differ. They assume a lived-in house at 14 Oak Lane unless the row says otherwise. VAT is shown only in later worked examples.

Hallway and WC floor (supply and fix)

Line

Qty

Rate

Amount

Labour — substrate prep and levelling compound, hallway and WC, 14 Oak Lane, 25 Aug 2026

0.5 day

£280

£140.00

Labour — fix porcelain floor tile, approx. 12 m², 25–26 Aug 2026

1.5 days

£280

£420.00

Labour — grout and silicone, 27 Aug 2026

0.5 day

£280

£140.00

Materials — porcelain tile, adhesive, grout, trim, levelling compound (merchant tickets on file)

1

£780.00

Net this invoice (before VAT / CIS / stages already paid)

£1,480.00

Name the rooms. "Floor tiles" on a house with three floors is how the wrong area gets argued.

Bathroom walls and floor

Line

Qty

Rate

Amount

Labour — fix ceramic wall tile full height, bathroom, approx. 20 m², 14 Oak Lane, 25–26 Aug 2026

2 days

£280

£560.00

Labour — fix porcelain floor, approx. 4 m², 27 Aug 2026

0.5 day

£280

£140.00

Labour — grout and silicone, 28 Aug 2026

0.5 day

£280

£140.00

Materials — wall tile, floor tile, adhesive, grout, trim, silicone (merchant tickets on file)

1

£920.00

Net

£1,760.00

A bathroom tile package for an able-bodied client on a lived-in house is still usually 20% if you are VAT-registered. See the VAT section. Do not copy 0% onto this table because wet rooms exist.

Wet room (tiling over tanking)

Line

Qty

Rate

Amount

Labour — fix porcelain wet-room floor and two walls over tanking by others, linear-drain detail, approx. 18 m², 14 Oak Lane, 26–27 Aug 2026

2 days

£300

£600.00

Labour — grout and silicone, 28 Aug 2026

0.5 day

£300

£150.00

Materials — porcelain, adhesive, grout, trim (merchant tickets on file)

1

£860.00

Net

£1,610.00

If you also supplied and applied the tanking, say so as its own labour and materials lines. Do not hide tanking inside "tiling".

Kitchen splashback

Line

Qty

Rate

Amount

Labour — supply and fix ceramic splashback, approx. 4.5 m², trim, 14 Oak Lane kitchen, 26 Aug 2026

0.5 day

£280

£140.00

Materials — tile, adhesive, grout, trim (merchant tickets on file)

1

£180.00

Net

£320.00

Labour-only (customer-supplied tiles)

Line

Qty

Rate

Amount

Labour — fix customer-supplied porcelain, hallway approx. 12 m², 14 Oak Lane, 26 Aug 2026

1.5 days

£280

£420.00

Materials — adhesive, grout, trim, levelling you supplied (tickets on file)

1

£95.00

Net

£515.00

Do not list the customer's tiles as your materials. On a CIS invoice that is how you get a fight about deductions. On a domestic invoice it is how they think you sold them a pallet they already paid for at the merchant.

Worked example: the same tiling package, four invoices

A sole-trader tiler supplies and fixes hallway and bathroom tiling at 14 Oak Lane, a lived-in house. Labour is £1,400 (prep, fix, grout, silicone). Materials the tiler bought for this job (porcelain and ceramic tile, adhesive, grout, trim, levelling — merchant tickets on file) came to £1,700. Gross before VAT: £3,100.

Worked example only — not a price list. Illustrative round figures. Your quote will differ. This is an existing lived-in dwelling, ordinary refurb: VAT 20% if you are registered, per Notice 708 s.2.1. It is not 5% empty-home, not 0% new build.

CIS on examples C and D assumes a contractor is paying you for construction operations (tiling as a finishing operation under CISR14240). InvoiceAdept does not decide. If CIS does not apply, drop the deduction lines.

A — Homeowner, you are not VAT-registered (no CIS, no reverse charge)

Line

Amount

Labour — supply and fix hallway and bathroom tiling, 14 Oak Lane, practical completion 28 Aug 2026

£1,400.00

Materials (tiles, adhesive, grout, trim, levelling — receipts on file)

£1,700.00

Amount the customer pays you

£3,100.00

No VAT line. No UTR. No CIS. Due date and a sort code or pay link.

B — Homeowner, you are VAT-registered, standard-rated existing dwelling

Same job. Lived-in house. Not empty two years. Not a conversion. Not a new qualifying dwelling.

Line

Amount

Labour

£1,400.00

Materials

£1,700.00

Subtotal

£3,100.00

VAT at 20%

£620.00

Amount the customer pays you

£3,720.00

You account for £620 output tax. Still no CIS. If you already invoiced a £930 deposit (30%), that deposit already had a tax point. The final invoice is the balance.

C — VAT-registered contractor, CIS-verified at 20%, reverse charge applies

Same labour and materials, billed to a main contractor. Both VAT-registered. No written end-user notice. Payment reported under CIS. Supply standard-rated, so reverse charge can apply.

Line

Amount

Labour — hallway and bathroom tiling, 14 Oak Lane, week ending 28 Aug 2026

£1,400.00

Materials (this job only)

£1,700.00

Subtotal (VAT-exclusive)

£3,100.00

VAT at 20%, reverse charge, customer accounts

£620.00 (not charged)

CIS deduction (20% on labour £1,400)

−£280.00

Amount the contractor pays you

£2,820.00

Wording: Reverse charge: VAT Act 1994 Section 55A applies. Customer to pay the VAT to HMRC. Contractor pays you £2,820 and remits £280 CIS. You do not receive the £620 VAT. A one-line £3,100 bill is how they deduct 20% of the tiles.

D — Same contractor, not CIS-registered (30%)

Line

Amount

Labour

£1,400.00

Materials

£1,700.00

Subtotal

£3,100.00

VAT at 20%, reverse charge, customer accounts

£620.00 (not charged)

CIS deduction (30% on labour £1,400)

−£420.00

Amount the contractor pays you

£2,680.00

That extra £140 stays out of your account until Self Assessment. CIS registration is free.

Short empty-home contrast (illustrative)

Same £3,100 package, but 14 Oak Lane has not been lived in for two years and you hold an Empty Property Officer letter. If Notice 708 s.8 conditions are met: VAT 5%. VAT-registered homeowner path: net £3,100, VAT £155, they pay £3,255. Still no CIS on a private owner. If the house was used as a second home in those two years, you are back on 20%.

Short new-build contrast (illustrative)

Same labour and materials, but billed as plot tiling in the course of constructing a new qualifying dwelling, and Notice 708 s.3 actually applies: VAT 0%. Show VAT at 0%, VAT amount £0.00. Not reverse charge if 0% applies. CIS may still apply to labour if a contractor is paying you for tiling.

Do not copy this 0% onto examples A–D. A lived-in hallway is not "in the course of construction".

Short stage sketch (domestic, not VAT-registered)

Same £3,100 package. Illustrative stages only.

Invoice

What it says

Amount

INV-0401 deposit

Deposit 30% of agreed supply-and-fix hallway and bathroom tiling, 14 Oak Lane, payable before porcelain order

£930.00

INV-0402 stage

Stage 2, prep and wall fix, 25–26 Aug 2026

(your stage figure)

INV-0403 final

Practical completion. Agreed £3,100 plus V01 large-format upgrade £380, less paid stages, less retention 5% held to 28 Sep 2026

balance due now

When 28 September arrives, raise INV-0404 for the retention. Do not leave it as a chat reminder.

What the invoice is not

The invoice is the bill. Certificates and warranties are separate PDFs.

  • Building Control — structural openings, some fire-related linings, and local notifiable work. Check GOV.UK or the local authority. InvoiceAdept does not notify Building Control.

  • Workmanship guarantee — period and what is covered. Attach it. The invoice footer is not the guarantee.

  • Manufacturer warranties — tile and adhesive warranties stay with the customer and the brand. Your invoice is not a substitute.

  • Tanking certificates — if another tradesperson tanked the wet room, their record is not your PDF.

Do not write "Building Regs certified" as a substitute for a notification you made. Do not bill a wet-room tile package as if the PDF in InvoiceAdept is the tanking record.

Making Tax Digital: records, not filing

If your qualifying income is over £50,000 for 2024–25, Making Tax Digital for Income Tax applies from 6 April 2026. The line drops to £30,000 from April 2027 (2025–26 income) and £20,000 from April 2028 (2026–27 income). GOV.UK on when you need MTD.

InvoiceAdept keeps digital invoice records you can export for an accountant or HMRC-recognised filing software. It does not submit quarterly Income Tax updates, the Self Assessment return, your VAT return, or CIS300. Records are not filing. MTD for UK trades.

Keep the numbered invoices, the merchant tickets that support your materials lines, the quote and variation thread, and — if you used 0% or 5% — the empty-property evidence or main-contractor position. HMRC's VAT record-keeping is not the same as "the WhatsApp chat still loads".

How to send it, and how InvoiceAdept actually fits

Domestic jobs sold in WhatsApp: put the invoice in that thread. Native send is Pro; Free users attach the PDF. WhatsApp invoicing UK. Contractors: email accounts with the PO.

Bank details on every invoice. No InvoiceAdept platform fee on Stripe. Published Stripe UK cards 1.5% + 20p (2.5% + 20p international) on pricing. InvoiceFree adds 1% on its payment links plus Stripe — honest difference, not a sneer. InvoiceFree: unlimited free + CIS on free. InvoiceAdept: five free invoices/month; CIS on Pro+. Vs InvoiceFree.

InvoiceAdept Free

InvoiceAdept Pro

InvoiceAdept Pro+

InvoiceFree

Price (checked 1 Sep 2026)

£0

£7.99 / month excl VAT

£12.99 / month excl VAT

£0 for invoicing; Plus £7.99

Invoices

5 per month

Unlimited

Unlimited

Unlimited on free

CIS lines

No

No

Yes

Yes, on free

WhatsApp send from the app

No (share a PDF yourself)

Yes

Yes

No native send

Card

Not on Free

Stripe, no extra platform fee

Same

Stripe + 1% platform fee

Files CIS300, VAT returns or MTD to HMRC

No

No

No

No

Try Free, WhatsApp on Pro, CIS on Pro+, card without the extra 1%. InvoiceFree if you want unlimited free + CIS and mostly take bank transfer. Annual plans on InvoiceAdept are advertised at 20% off; 14-day trial on paid. Pricing.

A hallway-and-bathroom package with a deposit, a prep stage, a fix stage, a final, a variation and a retention invoice is six documents. That is over the Free cap on one job. Pro is the honest next step if you stage-bill.

Mistakes that delay a tiler invoice

  • "Tiling works" with no address, no room, no surface type and no m².

  • One lump sum on a CIS job, so 20% comes off the tiles and the trim.

  • Charging VAT to a VAT-registered contractor when reverse charge applies, or putting reverse charge wording on a homeowner invoice.

  • Reverse-charging a 0% new-build tiling package.

  • Printing 0% VAT on a standard lived-in hallway because new-build plots can be 0% in other cases.

  • Telling a lived-in splashback it is 5% without the two-year empty test, or calling a re-tile a "conversion".

  • Copying a housing association's 0% onto your subcontractor invoice (Notice 708 para 2.1.3).

  • No UTR, or a trading name that does not match CIS registration.

  • Printing CIS on a private householder because "tiling is construction".

  • Calling retention a deposit, or never invoicing the retention when it falls due.

  • Taking a tile deposit and never raising a numbered invoice for it, then missing the VAT tax point.

  • Listing free-issue tiles or a customer's own pallet as your materials.

  • Treating call-out as materials, or stuffing mark-up into the merchant total.

  • Burying a large-format upgrade or a second splashback inside the lump so the final account cannot be reconciled to the quote.

  • Mixing wet-room tanking by others into your materials line.

  • Using the old £85,000 VAT threshold. It is £90,000.

  • Assuming the invoicing app files CIS300, the VAT return, or MTD. Neither InvoiceAdept nor InvoiceFree does.

Frequently asked questions

What should a UK tiler invoice include?

Legal names and addresses, unique number, dates, a description that names the address, surface (floor / wall / wet room / splashback), approximate m² and stage, quantities and rates, due date, and a way to pay. Split labour and materials. VAT only if registered and reverse charge does not apply. UTR and CIS only under a contractor, and only when CIS actually applies. GOV.UK invoice list.

Do tilers need a CIS invoice?

Only when a contractor is paying you for construction operations. Tiling is a finishing operation in CISR14240. A homeowner job you sold yourself: no CIS. InvoiceAdept does not decide. Skip registration and they deduct 30% instead of 20% when CIS does apply.

How do CIS deductions work on tiles, adhesive and labour?

CIS is on labour only, including prep, fixing time, grouting and snagging. The tiles, adhesive, grout and trim you paid for come off the gross if the contractor is satisfied you paid for them. A mark-up is not a material. Free-issue is not your material. A customer-supplied pallet is not your material. HMRC deduction steps.

Is a private domestic tiling job subject to CIS?

No. An ordinary householder is not a CIS contractor. You still invoice them, you still pay tax on the income through Self Assessment, and you still charge VAT if you are registered. CIS is about the payer, not the fact that tiling is construction.

Do I charge 0% VAT on a hallway or bathroom re-tile?

Usually no. Notice 708 s.2.1: work to an existing building is normally standard-rated 20%. 0% is for listed cases such as new qualifying dwellings in the course of construction. A standard floor or wall re-tile in a lived-in house is not that case.

When is tiling 5% VAT?

Two Notice 708 routes that come up in practice: a qualifying residential conversion (s.7) and renovation of a dwelling empty for two years (s.8). Both have conditions and evidence. A lived-in splashback is not 5% because you used nicer porcelain. Check, do not guess.

When does domestic reverse charge apply to a tiler?

Both VAT-registered, work reported under CIS, standard- or reduced-rated, no written end-user notice: show VAT, do not add it to payable. HMRC reverse charge guidance. Never on a private householder. Never on a 0-rated supply.

Can I charge statutory late-payment interest on a homeowner tiling invoice?

The statutory regime on GOV.UK is for commercial (business-to-business) debts. Do not paste "8% over base plus compensation" onto a consumer invoice. Put a clear due date and chase. Contractor invoices: late commercial payments.

Should I invoice the deposit before I order the tiles?

Yes. Raise a numbered deposit invoice when you take the money. If you are VAT-registered, that payment is usually a tax point for that amount. See deposit invoice template UK.

Does InvoiceAdept file CIS, VAT or Making Tax Digital to HMRC?

No. It raises the invoice, stores the record, and on Pro+ prints CIS. It does not file CIS300, VAT returns or MTD quarterly updates. See MTD for UK trades.

How does InvoiceAdept compare to InvoiceFree for tilers?

InvoiceAdept Free: five invoices a month, £0. Pro £7.99 excl VAT with WhatsApp send. Pro+ £12.99 excl VAT with CIS. No platform fee on Stripe (UK cards 1.5% + 20p). InvoiceFree: unlimited free + CIS on free, 1% platform fee on payment links. Prices checked 1 September 2026. Pricing · vs InvoiceFree.

About this guide

InvoiceAdept is invoicing software for UK trades (Tech Me Today Ltd, Companies House 15917255, ICO ZB944663). CIS on Pro+. We do not file CIS300, VAT returns or MTD updates, and we do not issue Building Control, tanking or warranty certificates.

Last reviewed: 1 September 2026. Check the GOV.UK pages linked above before you rely on a rate. General information for UK tilers, not tax, legal or Building Regulations advice.

Invoice generator · Pricing · Bathroom fitter / plumber templates · deposit invoices · CIS invoices · how to invoice a client · reverse charge · CIS subcontractors · MTD · vs InvoiceFree.

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